Adminova Virtual Assistance
Global Virtual Assistance & Automation Agency
Admin Support for Founders Who Are Scaling — Without Hiring or Overhead
Designed for founders who want reliable admin without internal hires.
Adminova removes inbox overwhelm, admin backlogs and operational chaos so founders can stay focused on growth — without hiring internally.
All support is delivered through structured systems and CRM based workflows, not ad-hoc requests.
Why Adminova
Running a business shouldn’t mean spending your days buried in emails, follow-ups and admin.Adminova takes care of the behind-the-scenes work that keeps your business running smoothly and improves how your systems work over time.We work inside your existing tools and workflows, we dont rebuild systems unless agreed separately,No hiring.
No micromanaging.
No hourly tracking.Just reliable, ongoing support.
So you can focus on running your business, not managing admin.
WHO WE'RE BEST FOR
Adminova is a perfect fit for:- Founders and consultants
- Service-based businesses
- Growing companies where admin is breaking before revenue does
- Clients who aren’t ready to hire internally yet
What we do
Adminova supports business owners with:- Day-to-day admin tasks
- Inbox and email management
- Scheduling and calendar coordination
- CRM updates and follow-ups
- Document preparation and organisation
- Recurring admin tasks
- Gradual systems and workflow improvementsYou don’t buy hours. You get consistent support.
Support is delivered on a priority and turnaround basis, not instant availability.
All tasks are managed through a shared system (CRM or task manager), not scattered across emails or DM's.
PROBLEMS WE REMOVE
We help eliminate:- Inbox and calendar overload
- Missed follow-ups and admin delays
- Disorganised back-office systems
- Founders stuck in low-value admin work
why adminova is different
Most VA services sell time. Adminova sells outcomes.
That means better systems, less stress and longterm support, not just task completion.Instead of simply reacting to tasks, we:- Take ownership of your admin
- Create structure as we go
- Reduce manual work over time
- Build systems quietly in the backgroundThis means less stress for you and better results long-term.Adminova was founded to support founders who are growing but overwhelmed — without forcing them into early hires or rigid structures.
how it works
Simple. Structured. Ongoing.1. Complete onboarding & system access
We align your priorities, tools and workflows so support can begin without delays.
2. You submit tasks
Tasks are added into a shared system, not scattered across messages and emails.3. We prioritise and complete them
Tasks are handled based on urgency and turnaround times.4. Your systems improve gradually over time
As tasks repeat, we streamline processes, templates and workflows.4. You receive weekly updates
You know what’s done, what’s in progress and what’s coming up, without constant check-ins.No hourly tracking.
No staff management.
No micromanagement.Get Ongoing Admin & Systems Support
services
Adminova Ongoing Admin & Systems Support
Monthly support for business owners who want reliable admin and better systems, without managing staff.This is our core service.A monthly support service where Adminova:- Manages your ongoing admin
- Keeps your business organised
- Improves systems gradually over timeSupport is delivered inside your existing systems using
structured workflows and documented processesWhat’s Included:- Inbox and email management
- Calendar and scheduling support
- CRM updates and follow-ups
- Document creation and formatting
- Data entry and organisation
- Recurring admin tasks
- Light systems and process improvementsHow It’s Structured:- Monthly support (not hourly)
- Ongoing delivery
- Clear priorities and turnaround times
- Weekly reportingThis service grows with your business.
Need help now but not ready for ongoing support?
We also offer a one month Founder Operations Reset to stabilise your systems before moving into a retainer.
Get in touch
Effortless admin support & automation that actually works.📍Melbourne, VIC
📧 [email protected]ABN: 74 430 510 864
About
Practical admin and systems support for founders who need structure, not more noise.
Founded by Kaycee SwainAdminova was created to solve a common problem growing founders face: admin and systems becoming overwhelming before they're ready to hire internally.Instead of selling hours or transactional support, Adminova provides structured, ongoing admin and systems support that integrates into your existing tools and workflows.- Structure
- Systems
- Sustainable support
- Long-term growthAdminova is intentionally designed to scale along-side its clients. Providing consistent support now, with the flexibility to expand as your business grows.Looking Ahead
While ongoing admin and systems support remains our core focus, Adminova will expand carefully over time.Future expansion includes:- Global VA placement
- Ongoing management support
- Partnerships and white-label solutions
Everything starts with strong systems and that’s where Adminova excels.
Everything Adminova does starts with clarity, structure and reliable delivery, so founders can focus on growth, not admin.
Pricing
Simple, Ongoing Support
No hourly tracking. No staff management. No micromanaging.Adminova provides ongoing admin and systems support on a monthly basis.
You don’t pay for hours — you pay for consistent support and better systems over time.
Adminova Ongoing Admin & Systems Support
Our pricing is based on support level and complexity, not hours worked.All plans include:- Ongoing admin support
- Priority-based task management
- Gradual systems and workflow improvements
- Weekly updates
- No hourly tracking
- No hiring or staff management
Support Tiers
Essential SupportFrom $1,500 AUD / month
Best for:
- Solo business owners
- Early-stage businesses
- Light to moderate admin needs
Includes:
- Day-to-day admin tasks
- Inbox and email management
- Scheduling and calendar coordination
- CRM updates and follow-ups
- Recurring admin tasks
- Light systems improvements
Growth SupportFrom $2,500 AUD / month
Best for:
- Growing businesses
- Founders managing multiple priorities
- Businesses needing stronger structureIncludes everything in Essential, plus:- Higher task volume
- More complex workflows
- Proactive systems improvements
- Stronger operational involvement
- Priority turnaround times
Advanced SupportFrom $4,000 AUD / month
Best for:
- Scaling businesses
- High-volume admin environments
- Founders who want minimal involvementIncludes everything in Growth, plus:- High-touch ongoing support
- Heavier operational responsibility
- Priority handling across all tasks
- Support designed around business growth
Not Ready for a Monthly Retainer?
Founder Operations Reset
$2,000 AUD upfront
Duration:
- 30 Days
- Fixed Scope
- Paid UpfrontIncludes:
- Inbox & calendar optimisation
- Priority admin support during the reset
- 2-3 automation quick wins
- Clear handover & next step recommendationOutcome promise
By the end of the reset, your admin and systems are organised, documented and ready for ongoing support . Whether with Adminova or internally.
How Pricing Works
Pricing is monthly, not hourly- Support is ongoing and structured
- Work is prioritised by urgency and turnaround times
- Plans are tailored based on complexity and volume
- As your business grows, your support can grow with itThis ensures:
- Fair workload distribution
- Sustainable VA support
- Consistent quality
What’s Not Included
To keep support effective and sustainable, the following are not included unless agreed separately:- One-off large system builds
- Heavy automation projects
- Website builds
- Bookkeeping or financial advice
- Instant, on-demand availabilityThese can be scoped separately if required.
Getting Started
To ensure the right fit, all clients begin with a short onboarding process.Start Ongoing Support
(Book via onboarding link)We’ll review:
- Your current admin workload
- Your systems
- Your prioritiesThen recommend the best support tier for you.
FAQ
Do you offer hourly work?
No. Adminova provides monthly ongoing support only.Do I get a dedicated VA?
You’ll be supported by an Adminova VA within our structured system.How fast are tasks completed?
Tasks are prioritised based on urgency and agreed turnaround times.Can I upgrade later?
Yes. Support can scale as your business grows.
Partner with Adminova
Before You ApplyIf you're interest in partnering with Adminova, the first step is to request and review our Adminova Partnership Overview, which outlines how we work, the type of operational support we provide and how partnerships are structured.If the overview feels aligned, we'll then share our Referral Activation Outline, which walks through:
1. Referral mechanics
2. Activation steps
3. Partner rewards and commission structure
4. How partnerships operate in practiceOnce both documents have been reviewed and confirmed, you can complete the Partnership Activation Form below to formally activate the partnership on our end.This form is use for partnership activation only and is not intended for initial or exploratory enquiries.To request the Partnership Overview, please contact us at:
[email protected]
Adminova partners with accountants, bookkeepers, consultants and agencies to support their clients when admin and operational demands increase.We also work alongside SaaS platforms, marketplaces and technology providers where post-implementation execution, internal workflows and operational follow-through are critical to long-term customer success and retention.Adminova acts as the next operational layer once a project, engagement or growth phase is complete, providing ongoing admin and operational support without adding delivery or management load to our partners.By removing post-engagement operational friction, Adminova helps ensure initiatives are fully adopted, execution is sustained and outcomes translate into measurable results, improving client retention, satisfaction and long-term partner value.How it works:1. Simple referral via introduction email or written handover2. Adminova manages onboarding, scope, delivery and ongoing communication3. Referral commissions are paid for successful introductions, with Adminova owning delivery and the client experience4. Partners retain the client relationship while Adminova provides continuous, scalable operational support
👉 Request The Partnership Overview
For partners who have reviewed and confirmed alignment with the Partnership Overview and Referral Activation Outline.