✨Adminova Virtual Assistance
Global Virtual Assistance & Automation Agency
Helping founders and teams save time, scale faster and run smarter with expert admin support & AI powered systems.
📍Based in Australia - Serving clients worldwide
Why Adminova
- Global, tech-enabled virtual assistance
- Systems driven workflows (Notion, Trello, Zapier, Stripe, Make, AI tools)
- Reliable, proactive communication
- Clear packages (no lock-in contracts)
- Scalable support for solo founders & small teams
- Human care & AI efficiency
How Adminova Works
✅Step 1: Choose your package (Starter, Standard or Premium Systems Support)
🧠Step 2: We review your needs and map your ideal workflow
🔑Step 3: Onboarding begins with a dedicated VA
🤝Step 4: You receive daily/weekly support & system updates
📈Step 5: We scale your support or automations as your business grows
Services & Packages
⚡Premium: Smart Systems Support (Automation & VA)$995 Setup + 297/month
Perfect for businesses wanting ongoing admin and automation in one package.Includes:
✅ Full workflow audit
✅2-4 smart automations (Zapier/Make/Stripe/Notion)
✅Custom client dashboard (real time tracking)
✅Training video walkthrough
✅10 hrs/month ongoing VA support and monitoring
✅Ongoing automation monitoring & optimisation
✅Priority communication and support✨ Starter Work Package -
$275
Your low risk way to experience Adminova's premium support. Use your 5hrs within 30 days.
Ideal for:
✅One off admin tasks
✅Calendar/inbox organisation
✅CRM cleanup
✅Data entry
✅Small business tasks
✅Trying Adminova before upgrading✨ Standard VA Support – $60/hr (recommended for 10-20hrs/week)
Ongoing admin support for founders and small teams who want things off their plate, properly.What this includes (you can customise):
✅ Inbox & calendar management
✅CRM updates & client onboarding support
✅ Data entry, document formatting & file management
✅Admin follow up so leads, quotes and tasks dont go missing
✅Light systems support (templates, checklists, simple workflows)
✅Weekly progress summary so you always know what's been actioned.Perfect if you're not ready for a full Smart systems support yet, but need consistent help each week.⚙️ AI & Automation Setup - $65/hr
For businesses wanting fast, expert automation setup without committing to a monthly package.What we can set up for you:
✅Automation setup (Zapier, Make, Stripe integrations, CRM connections)
✅Stripe workflows
✅AI chatbot & AI assistant setup
✅ Notion Dashboards & client portals
✅CRM setup & optimisation
✅Email triggers, auto replies, smart routing
✅Custom prompts & AI behaviour logic
✅System testing & video walkthroughBilling:
- $65//hr
- Transparent time tracking
- Minimum 1 hour
- Quote provided upfront
- No lock in contracts🚀 Urgent Tasks (24–48hrs) – Priority support (from $75)
For last-minute or high priority jobs.
(quoted individually based on task complexity)🧩 Custom Packages – Quote on request
Need something tailored?
We design a package specifically around your business
Who we help
We work best with ambitious businesses who want to grow, including:
- Coaches
- Creative & boutique agencies
- E-commerce founders
- Small teams needing streamlined systems
- Busy soloprenuers
- Anyone overwhelmed by admin chaos & repetitive tasks
What you'll gain
Partnering with Adminova transforms your business:
✅Save 10+ hours every week
✅Faster, smoother client onboarding
✅Fewer mistakes & missed deadlines
✅Scalable workflows & automation
✅Peace of mind knowing operations run smoothly
Get in touch
Effortless admin support & automation that actually works.📍Melbourne, VIC
📧 [email protected]ABN: 74 430 510 864
🌍 Your Global Systems & Virtual Support PartnerAdminova is a tech-enabled virtual assistance and automation studio helping founders and small businesses work smarter, stay organised, and scale with ease.
We support clients across Australia, New Zealand and internationally, bringing calm, clarity, and simple systems to the everyday running of your business.🧩 Backed by Real Operational ExperienceAdminova was founded by Kaycee Swain, a systems-focused operations specialist with strong experience in corporate administration, customer service, and behind-the-scenes business operations.After years of seeing businesses lose time to messy processes and inbox overwhelm, Kaycee created Adminova to offer a better way:
reliable support backed by smart systems, automation, and streamlined workflows.🛠️ What We DoAdminova works across two key areas:⚡ 1) Smart Systems & Automation
- Workflow mapping & process optimisation
- Automation setup (Zapier, Make)
- Notion dashboards & workspace organisation
- CRM setup & configuration
- AI assistant + chatbot integration
- SOPs, templates & streamlined onboardingThese systems help your business run smoothly, even during your busiest seasons.💼 2) Virtual Support for Busy Founders- Inbox & calendar management
- Client follow-ups, CRM updates & onboarding
- Project admin & task coordination
- General admin & data entry supportEverything is personalised to your workflow — structured, seamless, and stress-free.🤝 How We Work
We prioritise clarity, communication, and long-term partnership.With every client, we focus on:
✔ Consistency
✔ Proactive support
✔ Clean systems
✔ Fast, efficient implementation
✔ Real improvements to your day-to-day operationsWe don’t just “do admin.”
We create the structure your business needs to grow.🚀 The Vision Ahead
Adminova is evolving into a global systems and automation agency.Our future includes:- A team of specialist VAs and automation technicians
- Worldwide client support
- Advanced operations systems for scaling businesses
- A streamlined onboarding engine
-High-level, agency-style delivery with personal, boutique careAdminova is growing fast and helping your business grow with us!